One contract, one documented standard, every site reading identically.
The COI / additional-insured packet, the multi-site recurring contract, the certification and fire-marshal-deficiency letters, and the compliance-portal delivery that make PCE an approved, audit-ready vendor — one contract, one documented standard, every site reading identically.
Who this is for
Procurement / vendor management, FM director, multi-site operations, franchise compliance, REIT asset management.
The liability
At portfolio scale, the venting work is half the value — the other half is being an approved, documented, audit-ready vendor that makes the manager's compliance file complete. One bad vendor across 40 locations means 40 different standards and no audit trail, and an unbacked verbal "looks fine" is not a record a procurement audit or a carrier review will accept.
The documentation is the product.
The cheapest local vendor cannot give a multi-site operator the one thing that matters most at scale: a single, identical, audit-ready record across every location. PCE's national standard is the product here — one contract, one documented method, one portal, every site reading the same whether it's a Texas metro or a market two time zones away. When procurement audits the file or a carrier reviews the portfolio, the answer is uniform and defensible.
We produce the COI / certificate of insurance, additional-insured endorsement, and W-9 packet to your specific onboarding requirements, draft a multi-site recurring maintenance agreement with defined scope, frequency, and SLA, and build the route per NFPA 96 cooking-volume class per site. The contract layer also covers the certification letters — pre-paint / pre-sale commercial chimney certification and a Level II-style stamped condition letter for a transaction or insurer, plus health-department / insurer cleaning-frequency compliance certificates — and the fire-marshal deficiency correction that clears a citation, all delivered into your compliance portal or franchise system as dated proof of service, per site.
Scope on a b2b compliance & contracts engagement
- Vendor onboarding packet — COI / certificate of insurance, additional-insured endorsement, and W-9 produced to your specific onboarding requirements
- Recurring service-contract setup — a multi-site recurring maintenance agreement with defined scope, frequency, and SLA, drafted and onboarded for a chain or property group
- Multi-site / portfolio rollout — standardized, scheduled, identical venting service across every location, with the route built per NFPA 96 cooking-volume class per site
- Certification & letters — pre-paint / pre-sale and Level II-style stamped condition letters for a transaction or insurer, and health-department / insurer cleaning-frequency compliance certificates
- Fire-marshal deficiency correction — correct written hood/venting violations from an AHJ visit and schedule the re-inspection to clear the citation
- Compliance portal delivery — dated before/after photos and the service record uploaded directly into your compliance portal or franchise system as proof of service, per site
PCE's national standard is the product here: one contract, one documented method, one portal, every site reading the same. When procurement audits the file or a carrier reviews the portfolio, the answer is uniform and defensible — and that uniformity is what "premium" means to an asset manager, structurally unavailable from a patchwork of local providers.
B2B Compliance & Contracts — commercial FAQ
We need a vendor that can cover all of our locations under one contract — can you?
Yes — that's the core of our commercial division. We run a single master recurring contract with defined scope, frequency, and SLA across your entire portfolio in the lower 48 and the Texas metros, with each site's cleaning interval set to its NFPA 96 cooking-volume class. One contract, one standard, one compliance file — not a different vendor and a different standard at every address.
Can you produce the COI and additional-insured documents our property management requires?
Yes. We produce the certificate of insurance, additional-insured endorsement, and W-9 packet to your specific onboarding requirements as part of becoming your approved vendor. The paperwork that makes us auditable is part of the service, not an afterthought.
The fire marshal cited our hood system — can you correct it and clear the citation?
Yes. We correct the written hood/venting deficiencies, fabricate any required access (grease-rated access doors, IMC-spaced panels), restore any compromised fire-wrap rating, and schedule the re-inspection to clear the citation — then file the documentation so the corrected condition is on the record.
We're selling or refinancing a commercial property — can you certify the venting?
Yes. We issue a stamped, Level II-style condition letter on the property's venting for the transaction or the insurer, backed by a camera scan and documented findings. That certification is what a buyer's inspector, lender, and carrier will want in the file.
One contract. One compliance standard. Every location.
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